How to make a staff schedule that works for your team
A practical shift planning guide: work out coverage, collect availability and make an employee schedule. Includes a café example and a final review.
TitanPlan / Guides
Guides to scheduling, time tracking and payroll.
Download a template, use a calculator or find advice for a task. These guides cover the daily work of scheduling and reviewing hours.
Topic
Staff scheduling
Work out coverage, assign shifts and agree how changes are handled. Find practical examples and a free weekly template, or see how TitanPlan’s employee scheduling software brings the plan together.
How to schedule restaurant staff, from prep to close
Build a restaurant schedule around preparation, service, handovers and closing. Includes a role coverage example and checks for shift changes.
Free employee schedule template for Excel and print
Download a free weekly staff schedule in Excel or a printable format. Add dates, employees and shifts, then share one current version with your team.
Topic
Time tracking
Set a routine for hours, breaks and corrections. Use the hours converter or free Excel timesheet, then see how employee time tracking in TitanPlan keeps your team’s records together.
How to record working hours and review timesheets
Set a clear time tracking routine for clock-ins, breaks and corrections. Convert minutes to decimal hours and prepare records for payroll.
A timesheet review checklist before payroll
Review timesheets before payroll: missing entries, breaks, corrections and decimal hours. Confirm how the reviewed hours reach your payroll system.
Free Excel timesheet template
Track employee hours in a free Excel timesheet template. Enter breaks, total day and overnight hours, and review a seven-day total. No sign-up required.
Topic
Payroll and operations
Review timesheets before payroll and compare labor costs with sales. The guides help you work through the figures. You can also explore payroll and POS integration options.
Topic
Getting started
Use the same tasks to compare systems and involve employees from the start. See how to try staff scheduling in TitanPlan with your own working week.
How to manage shift swaps and keep the schedule current
Give employees a clear shift swap process. Check coverage, approve changes and update the schedule so everyone knows who is working.
How to choose employee scheduling software
Compare employee scheduling software using the same working week, shift change and timesheet review. Find out what to check during a trial or demo.
Introduce scheduling software one working week at a time
Plan a smooth scheduling software rollout with a small team, a clear start date and practical employee tasks. Includes first-week checks for managers.
Build your next schedule
in TitanPlan.
Set up your company, or request a demo based on the way your team works.
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